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Style Sheets

UNDER CONSTRUCTION

Style sheets are used in Doc Assembler to determine all the specific styles that are applicable to any documents created. The style sheet can be modified in three areas in Doc Assembler. The inital Style Sheet is created as part of the System Configuration. This is used as the default for all templates that get created.

It can also be changed in Template Maintenance for a specific template. Any changes at the template level will flow through to any documents assembled \/ created from the template.

The Style Sheet can be changed in Document Assembly for a specific document. For example, normally all meetings use a standard style but for one in particular you need to change the font size for 'Normal' to make it easier to read. This can be done at the actual document level, without affecting the template or any other documents created using the template.

Style Sheet

The Style Sheet provides a number of configuration settings that are used to assist in the production of the assembled document.

Page Setup

Within this section we can determine the page size (ie A4, A5, Legal etc) as well as the margins to be applied to the assembled document.

NOTE - It is important that the margins used in this section should reflect those used for the Base Document, which is the document from which all other documents used in the creation of a template are based. The Base Document is accessible via the System Config area.

If the page size and margins are different in the Base Document then the assembled document will not reflect the formatting of the individual items. The flow of pages etc will be different as the assembly process re-aligns the document to fit the specifications set in this section.

In addition to the page size and margins, within this section the end user can manage the following variables:

Landscape

By default all documents are assembled in Portrait mode, however this setting enables you at the template level to specify that the complete document is to be assembled in Landscape mode.

This option is also available at the Item and Item Default level to specify so that you can have a document assembled that contains a mixture of Portrait and Landscape page layouts.

Prepend Numbers to Title

This setting enables you to specify as to whether or not the system generated numbering applied to the template is prepended to the title of the Section, Item or Item Default when it is printed in the assembled document.

The first example shows the impact of the default settting on a couple of Sections and Item that have been assembled with the number prepended:

In this examplete the default setting has been taken off:

Note: As this is a template wide based setting the option selected at this point impacts on the whole document including Table of Contents, Order of Business as well as within the body of the document where the various titles are printed.

Indent Title from Numbers

Working in conjunction with the previous option, this setting enables the end user to control the indentation from the item number to the item text. If the Prepend Numbers to Title is switched off then this option is also disabled. The default is for the option to be enabled. The first example shows the impact of the default setting of 1.25cm

In this example the indentation has been exagerated to be 2.5cm

As a rule of thumb, the level of indentation should be set to suit the lowest level of the hierachy in the template structure to avoid the text of the title overprinting the prepended number. If the title text and item number overlap, increase the indentation setting until the overlap is corrected.

Number Title Separator

If this field is populated, typically with a dot, it will insert the character between the number and the title. It will look similar to the image below.

If you decide not to use a separator there will be nothing except space between the numbers and the title. It will look similar to the image below.

Margins

These sections allow you to specify the number of centimetres for each margin, top, bottom, left and right. If the document is being printed in hard copy you may wish to have more white space for readability, whereas if it is being assembled for electronic viewing in Docs on Tap or a similar application then less white space may be required.

This section controls the text and formatting of the text to be printed in the header section of the document.

The first three options enable the end user to establish the font to be appled to the text, text size and the colour. In addition to this the end user can determine how the text will be printed by selecting one of the options from the drop down list.

You would normally use this setting when the text to be printed in the header is based on a variable text field. The following lists some of the variables that can be used:

  1. {title} - Document Title
  2. {date} - current date
  3. {page} - page number
  4. {page} of {pages} - page number including total number of pages

Where a variable field is used you are obviously not typing in the text, hence this drop down list gives you the ability to control how it will be displayed.

The final controls over the text provide the ability to set the font as Bold, Italic and or underlined.

Include on First Page

the assembled document may have a covering page on which the default page header set in this section should not be printed. Use this option to include or exclude the header from being printed on the first page as required.

From top edge (cm)

This option works in conjunction with the Top Margin of the page set in the Page Setup area. The end user is able to specify the height below the top margin that the header text is to be printed.

The actual text used in the header section is entered into the following fields:

The header section is broken up into 3 components, left, centre and right which provides the ability to enter in different text for each area of the header. You can enter text and or include the variables listed above.

Similar to the above, this section controls the footer section of the document and provdes the exact same options as for the header section:

The first three options enable the end user to establish the font to be appled to the text, text size and the colour. In addition to this the end user can determine how the text will be printed by selecting one of the options from the drop down list.

You would normally use this setting when the text to be printed in the footer is based on a variable text field. The following lists some of the variables that can be used:

  1. {title} - Document Title
  2. {date} - current date
  3. {page} - page number
  4. {page} of {pages} - page number including total number of pages

Where a variable field is used you are obviously not typing in the text, hence this drop down list gives you the ability to control how it will be displayed.

The final controls over the text provide the ability to set the font as Bold, Italic and or underlined.

Include on First Page

the assembled document may have a covering page on which the default page footer set in this section should not be printed. Use this option to include or exclude the footer from being printed on the first page as required.

From bottom edge (cm)

This option works in conjunction with the Bottom Margin of the page set in the Page Setup area. The end user is able to specify the height above the bottom margin that the footer text is to be printed.

The actual text used in the footer section is entered into the following fields:

Titles

These settings provide the ability to format how the various titles, including the document title variable {title}, will be printed in the body of the document.

As shown below, these sections enable you to specify the following attributes:

  1. Font
  2. Font Size
  3. Colour
  4. Capitalized
  5. Bold\/Italic\/Underlined
  6. Alignment

Order of Business

This section is applied to the Order Of Business text which is included in the OOB container specified below.

Table of Contents

This section is applied to the Table of Contents text which is included in the TOC container as illustrated below.

As for all other text controllers, the end user is able to control the format of the font but in addition to this, the end user is able to controll the indentation applied to the different levels of the Table of Content:

Doc Assembler provides for upto 6 levels in the hierachy of a document - think of a hierachy level as being the same as Header Level 1, Header Level 2, Header Level 3 and so on.

The example below shows how the Table of Contents is produced where indentation is set for all levels below level 1 - in this example the Table of Contents shows 3 levels, with Levels 2 and 3 being highlighted by the arrow:

In the following example, the same Table of Contents is displayed whereby only Level 2 is set to be indented. In this instance the Table of Contents will appear as follows:

As you can see in this instance, Level 2 is indented as per the settings for the Table of Contents with Level 3 (and all subsequent levels if any) aligning with Level 2.

The font formatting for the Levels (Level 1 through to 6) as it is printed in the body of the document is controlled by the Style Sheet Titles settings

In the following example the Level 2 and 3 settings have been modified as shown:

This results in the headings when printed within the body of the assembled document appearing as shown: